Vacancy: Admin / Office Manager (SAIPA / SAICA Registered)
Area: Heidelberg; Gauteng
Apply: marizel@alos.co.za / chanev@alos.co.za
Job Purpose: The Admin / Office Manager will be responsible for overseeing the daily administrative, financial, and office management functions of the business. This role requires a registered SAIPA or SAICA professional who can ensure accurate financial administration, compliance, efficient office operations, and effective support to management.
Minimum Requirements
• SAIPA or SAICA registration (essential)
• Fluent in English and Afrikaans
• Relevant qualification in Accounting, Finance, or Business Administration
• Minimum 3–5 years’ experience in an admin, office management, or accounting role
• Strong knowledge of South African tax and statutory compliance
• Proficiency in accounting software (e.g. Pastel, Xero, Sage) and MS Office
• Excellent organisational, communication, and problem-solving skills
Key Responsibilities:
• Manage day-to-day office operations and administrative systems
• Ensure efficient filing, document control, and record keeping
• Coordinate office resources, supplies, and service providers
• Implement and maintain office policies, procedures, and controls
• Manage calendars, meetings, and correspondence for management
• Oversee bookkeeping functions, including cashbooks, journals, and reconciliations
• Prepare and review monthly management accounts
• Process invoices, creditors, debtors, and payment runs
• Monitor cash flow and assist with budgeting and forecasts
• Ensure accurate payroll inputs and liaison with payroll service providers
• Ensure compliance with SAIPA / SAICA standards and professional requirements
• Prepare and submit VAT, PAYE, UIF, SDL, and other statutory returns
• Assist with year-end financials and liaise with external auditors/accountants
• Ensure compliance with SARS and Companies Act requirements
• Maintain employee records and HR administration
• Assist with onboarding and offboarding of staff
• Support performance, disciplinary, and HR compliance processes
• Act as a key support function to management and operational teams
• Ability to work independently and handle confidential information
• Professional communication and stakeholder management
• Proactive, reliable, and solutions-driven approach
• Experience managing teams or service providers