Debtor’s & Admin Clerk

Debtor’s & Admin Clerk
Location: Midrand
Job Type: Permanent
Start date: ASAP
Applications: alosit@alos.co.za
*Experience within the Real Estate Sector an advantage

We are looking for a skilled Accounts Receivable Clerk to provide financial, administrative and clerical services. Accounts receivable duties include ensuring accuracy and efficiency of operations, processing and monitoring incoming payments, and securing revenue by verifying and posting receipts.

Main Job Tasks and Responsibilities:

1. Billing Tenants on Rental Software – monthly or when need arises
2. Sending out Invoices and Statements monthly or when needed
3. Allocate payments daily
4. Attend to general Account reconciliations over the phone or on email
5. Sending out reminders in writing, and follow up with telephonically to recover any outstanding balances. Sending out final demand letters and making follow up calls
6. Handing over Tenants to Attorneys
7. Liaising with Attorneys on Bad Debts
8. Updating Tenant Profile Network daily/weekly/monthly
9. Drawing up leases
10. Drawing up Addendums
11. Updating Foce database with new Tenants details and renewal details
12. Loading new Tenants on TPN and updating renewal details on TPN
13. Opening and closing of 3PIM Tenant deposit accounts
14. Attending to Tenant’s notice emails
15. Email cost of repairs to Tenants (if any)
16. Billing repairs in Rental Software
17. Issue credit notes where applicable
18. Process Tenants deposit refunds
19. Checking and Signing off City of Jhb and Levy invoices for payment
20. Doing viewings of properties when necessary as well as working through application process with possible new tenants
21. Manage Tenant Deposit accounts on MS Excel as well as via in house system
22. Reception relief when need arises
23. The duties are not limited to the ones outlined

Education and Experience:

1. Proven work experience as a Debtors Clerk / Accounts Receivable Clerk within a medium to large entity (within Property Rental environment preferable)
2. Solid understanding of basic bookkeeping and accounts receivable principles
3. Knowledge of any property and accounting software will be advantageous (We work with MRI/MDA and Sage Evolution)
4. Proficient in English and in MS Excel
5. High degree of accuracy and attention to detail
6. Minimum of 5 years Credit Controller/Debtor experience
7. Proven ability to calculate, post and manage accounting figures as well as reconciliations
8. Excellent Communication skills with Tenants via written or telephonic communications
9. Between ages of 25 and 50 (preferably female)

Key Competencies:

1. Organizing and prioritizing
2. Attention to detail and accuracy
3. Confidentiality
4. Ability to meet deadlines
5. Communication skills
6. Information management skills
7. Problem-solving skills
8. Team work